Shareholder meetings

The lead up to an AGM or other General Meeting can be a stressful and demanding time. Mertons can help you prepare, notify and conduct your meeting. We can also provide boardroom facilities.

To make sure there are no surprises, we can:

  • liaise with external service providers
  • draft the notice of meeting, explanatory memorandum and accompanying pre-meeting information, proxy form and any other required documentation
  • liaise with regulatory bodies and registrars before, during and after the meeting
  • monitor proxy votes
  • draft announcements to the market
  • support the Chair at the meeting
  • prepare minutes, resolutions and associated documents, and
  • file documentation post meeting, including final voting outcomes.