Shareholder Meetings

The lead up to an AGM or other General Meeting can be a stressful and demanding time. Mertons can help you with the preparation, notification and conduct of your meeting, including providing you access to boardroom facilities.

Mertons takes a thorough approach to ensure that there are no surprises by:

  • Liaising with external service providers;
  • Drafting the notice of meeting, explanatory memorandum and accompanying pre-meeting information, proxy form and any other required documentation;
  • Liaising with regulatory bodies and registrars before, during and after the meeting;
  • Proxy vote monitoring;
  • Drafting announcements to the market;
  • Assisting the Chairman at the meeting;
  • Preparing minutes, resolutions and associated documents; and
  • Filing documentation post meeting, including final voting outcomes.

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